Last reviewed: September 2019
1. This policy
This policy (and any documents referred to in it) sets out the basis on which we process data about individuals including:
individuals featured on our legal analysis platform such as judges (“Judges”), barristers (“Barristers”) and experts (“Experts”);
users and potential users of the Solomonic platform (e.g. litigants and their advisers) (“Users”); and
anyone else who visits our website (“Website Visitors”).
2. Who is responsible for your data?
3. Personal data we collect about you
4. How we collect data about you
We collect data about Judges, Barristers and Experts primarily from case transcripts and other public sources such as the www.gov.ukwebsite, Chambers’ websites and other court documentation.
We collect data from Users and Website Visitors in three primary ways: (1) the data that you give to us; (2) the data we collect about you using cookies (see below); and (3) the data that we receive/obtain from other sources (e.g. publicly available sources such as LinkedIn or www.gov.uk).
5. Categories of data we collect
All our data is drawn from public documents and collected on the basis of legitimate interest to provide a legal data analysis and research tool that presents litigation data for Users (legal professionals and other interested parties).
Please contact us at email@example.com or details of the categories of information that we may collect and process about you.
6. Special categories of data
Solomonic does not collect any “Special Categories of data” that could reveal information such as racial or ethnic origin, sexual orientation or religious beliefs.
7. Disclosure of your personal information
We may disclose your personal data, in various ways and for various reasons, with the following categories of people:
in the case of Judges, Barristers and Experts – your personal data will be shared on our platform and accessible by our Users;
tax, audit or other authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority or in connection with any anticipated litigation);
we may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and/or its subsidiaries;
a third party who acquires us or substantially all of our assets;
third party service providers who perform functions on our behalf (including professional advisors such as lawyers, auditors, accountants, technical support functions and IT consultants carrying out testing and development work on our business technology systems);
cloud based storage providers such as Amazon Web Services and Dropbox (all servers are based within the EEA)
8. Transferring your information internationally
Solomonic does not transfer any data outside the European Economic Area (“EEA”). Our data is securely stored on Amazon Web Servers based in Ireland and Germany.
9. Retaining/Deleting your information
Your personal information is retained as follows:
We will retain Judges’ data only for as long as it is still being processed by us for the purposes of legal analysis and research. We carry out an annual review of Judges’ personal data to assess what is no longer necessary for these purposes and will delete the same.
Barristers and Experts
We will retain Barristers’/Experts’ data only for as long as it is still being processed by us for the purposes of legal analysis and research. We carry out an annual review of Barristers’/Experts’ personal data to assess what is no longer necessary for these purposes and will delete the same.
Personal information on users will be maintained only for as long as they require access to Solomonic. Once access is no longer required, as confirmed by their organisation all personal information will be deleted within 60 days.
Personal information on website visitors will be kept for a maximum of 1 year.
We will use technical and organisational measures to safeguard your information, for example:
all passwords are to be stored securely using password hashing, to minimise the risk that any passwords are able to be obtained through data breaches.
all business documents are stored securely on password protected servers.
business processes are in place to deal with any identified data breach at the highest level and appropriate priority.
11. Cookies, Pixels, Local Storage and other similar technologies
A cookie is a small text file which is placed onto your browser or the hard drive of your computer or onto your electronic device when you access our site.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below.
If you do not agree to the use of these cookies, please disable them by following the instructions for your browser set out here http://allaboutcookies.org or use the automated disabling tool where available.
Third Party cookies
We work with third-party suppliers who may also set cookies on our site, for example (Google).
We have outlined below the individual cookies that are used on www.solomonic.co.uk and why we use them:
_ga: Google Analytics. This expires after 2 years. These cookies are set and used by Google Analytics to help us track how our website is used. For example, we can see how many visitors a day we get, and which page is the most popular. More information on this cookie can be found here.
In addition to cookies, the Solomonic platform stores preferences when using the site using a local database in browser. This information is stored until a user clears the browser’s history and stored information.
We may contact you by email, phone or post in order to tell you about our products and/or services and send you promotional/marketing messages.
We will process your personal information for these purposes given our legitimate interest in undertaking marketing activities to offer you products or services that may be of your interest. You can opt-out of receiving marketing communications from us by following the unsubscribe instructions included in our marketing communications or changing your notification settings within your Solomonic account.
13. Third Party Properties
Our platform and website may contain links to and from the online properties of third parties. If you follow a link to any of these online properties, please note that these online properties have their own privacy policies and that we cannot and do not accept any responsibility or liability for these policies or for any personal data that may be collected through these online properties. Please check these policies carefully before you click on any links and/or submit any personal data to these online properties.
14. Your rights
You have the following rights in relation to your information:
Right to request a copy of your information. You can request a copy of your information which we hold (this is known as a subject access request).
Right to correct any mistakes in your information. You can require us to correct any mistakes in your information which we hold.
Right to request we stop processing your information. In certain circumstances, you may request that we cease processing your information.
Right to request deletion of your information. You can ask us to erase your information (also known as the “right to be forgotten”) in certain circumstances.
Right of data portability. You have the right to transfer your personal data between data controllers in certain circumstances.
If you would like to request any of the above, please contact us at firstname.lastname@example.org to make any such requests. We will comply with the Data Protection Legislation in responding to any such requests.
15. Right to lodge a complaint
If you have any complaints about the way in which we collect, store and use your information, you can contact the supervisory authority in the United Kingdom, the Information Commissioner’s Office: https://ico.org.uk/concerns/
Head of Operations
37 Ferncroft Avenue
or Email: email@example.com