Privacy Policy

Privacy Policy2019-03-20T13:38:13+00:00

Solomonic Privacy Statement

Last reviewed: February 2019

Solomonic is committed to protecting individuals’ safety and privacy. It takes its responsibilities regarding the security of individual’s personal data very seriously. This privacy policy explains what personal data we collect about individuals, how and why we use it, who we disclose it to, and how we protect your privacy.

  1. This policy

This policy (and any documents referred to in it) sets out the basis on which we process data about individuals including:

  • individuals featured on our legal analysis platform such as judges (“Judges”), barristers (“Barristers”) and experts (“Experts”);
  • users and potential users of the Solomonic platform (e.g. litigants and their advisers) (“Users”); and
  • anyone else who visits our website (“Website Visitors”).

Solomonic reserves the right to make amendments to this policy from time to time. Any changes to this policy will be posted on the Solomonic website (https://www.solomonic.co.uk). Please check back to see any updates or changes to our privacy policy.

  1. Who is responsible for your data?

Our Privacy Policy applies to the personal data that Solomonic collects and uses.

References in this Privacy Policy to “Solomonic”, “we”, “us” or “our” mean Solomonic Limited (a company registered in England and Wales with registration no 10872529 and registered office at 37 Ferncroft Avenue, London, United Kingdom, NW3 7PG). We control the ways your personal data are collected and the purposes for which your personal data are used by Solomonic. Solomonic is the “data controller” for the purposes of the UK Data Protection Act 2018 (as amended or replaced), the General Data Protection Regulation (EU) 2016/679 (the “GDPR”) and other applicable European data protection legislation (together the “Data Protection Legislation”).

  1. Personal data we collect about you

When using the term “personal data” in our Privacy Policy, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold. Your personal data may include for example your name and your contact details.

  1. How we collect data about you

We collect data about Judges, Barristers and Experts primarily from case transcripts and other public sources such as the www.gov.uk website, Chambers’ websites and other court documentation.

We collect data from Users and Website Visitors in three primary ways: (1) the data that you give to us; (2) the data we collect about you using cookies (see below); and (3) the data that we receive/obtain from other sources (e.g. publicly available sources such as LinkedIn or www.gov.uk).

  1. Categories of data we collect

All our data is drawn from public documents and collected on the basis of legitimate interest to provide a legal data analysis and research tool that presents litigation data for Users (legal professionals and other interested parties).

Please contact us at info@solomonic.co.uk or details of the categories of information that we may collect and process about you.

  1. Special categories of data

Solomonic does not collect any “Special Categories of data” that could reveal information such as racial or ethnic origin, sexual orientation or religious beliefs.

  1. Disclosure of your personal information

We may disclose your personal data, in various ways and for various reasons, with the following categories of people:

  • in the case of Judges, Barristers and Experts – your personal data will be shared on our platform and accessible by our Users;
  • tax, audit or other authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority or in connection with any anticipated litigation);
  • we may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and/or its subsidiaries;
  • a third party who acquires us or substantially all of our assets;
  • third party service providers who perform functions on our behalf (including professional advisors such as lawyers, auditors, accountants, technical support functions and IT consultants carrying out testing and development work on our business technology systems);
  • cloud based storage providers such as Amazon Web Services and Dropbox (all servers are based within the EEA)
  1. Transferring your information internationally

Solomonic does not transfer any data outside the European Economic Area (“EEA”). Our data is securely stored on Amazon Web Servers based in Ireland and Germany.

  1. Retaining/Deleting your information

Your personal information is retained as follows:

Judges

We will retain Judges’ data only for as long as it is still being processed by us for the purposes of legal analysis and research. We carry out an annual review of Judges’ personal data to assess what is no longer necessary for these purposes and will delete the same.

Barristers and Experts

We will retain Barristers’/Experts’ data only for as long as it is still being processed by us for the purposes of legal analysis and research.  We carry out an annual review of Barristers’/Experts’ personal data to assess what is no longer necessary for these purposes and will delete the same.

Users

Personal information on users will be maintained only for as long as they require access to Solomonic. Once access is no longer required, as confirmed by their organisation all personal information will be deleted within 60 days.

Website Visitors

Personal information on website visitors will be kept for a maximum of 1 year.

  1. Security

We will use technical and organisational measures to safeguard your information, for example:

  • all passwords are to be stored securely using password hashing, to minimise the risk that any passwords are able to be obtained through data breaches.
  • all business documents are stored securely on password protected servers.
  • business processes are in place to deal with any identified data breach at the highest level and appropriate priority.
  1. Cookies, Pixels, Local Storage and other similar technologies

Use of cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small text file which is placed onto your browser or the hard drive of your computer or onto your electronic device when you access our site.

You can find more information about the individual cookies we use and the purposes for which we use them in the table below.

 Consent

 In most cases we will need your consent in order to use cookies on this site. The exception is where the cookie is essential for this website to work.

By using our site, you consent to the use of cookies in accordance with this Cookies Policy. You will have seen a pop up to this effect on your first visit to this website; although it will not usually appear on subsequent visits you may withdraw your consent at any time by following the instructions below.

Disabling cookies

If you do not agree to the use of these cookies, please disable them by following the instructions for your browser set out here http://allaboutcookies.org or use the automated disabling tool where available.

Third Party cookies

We work with third-party suppliers who may also set cookies on our site, for example (Google).

We have outlined below the individual cookies that are used on www.solomonic.co.uk and why we use them:

Cookie name Service Expiry period Purpose More information
DYNSRV WordPress and hosting Expires when the browsing session ends DYNSRV is used by our hosting provider to help manage website traffic. More information on this cookie can be found here.
_gat; _gid; collect Google Analytics Session These cookies are set and used by Google Analytics to help us track how our website is used. For example, we can see how many visitors a day we get and which page is the most popular. More information about how Google Analytics uses cookies can be found here.

Users can opt out across all websites using Google’s opt-out tool.

_ga; Google Analytics 2 years These cookies are set and used by Google Analytics to help us track how our website is used. For example, we can see how many visitors a day we get, and which page is the most popular. More information on this cookie can be found here.
catAccCookies UK cookie consent WordPress plugin 29 days This cookie records that users accept the fact that the site uses cookies. More information on this cookie can be found here.

In addition to cookies, the Solomonic platform stores preferences when using the site using a local database in browser. This information is stored until a user clears the browser’s history and stored information.

12. Marketing

We may contact you by email, phone or post in order to tell you about our products and/or services and send you promotional/marketing messages.

We will process your personal information for these purposes given our legitimate interest in undertaking marketing activities to offer you products or services that may be of your interest. You can opt-out of receiving marketing communications from us by following the unsubscribe instructions included in our marketing communications or changing your notification settings within your Solomonic account.

13. Third Party Properties

Our platform and website may contain links to and from the online properties of third parties. If you follow a link to any of these online properties, please note that these online properties have their own privacy policies and that we cannot and do not accept any responsibility or liability for these policies or for any personal data that may be collected through these online properties. Please check these policies carefully before you click on any links and/or submit any personal data to these online properties.

14. Your rights

You have the following rights in relation to your information:

  • Right to request a copy of your information. You can request a copy of your information which we hold (this is known as a subject access request).
  • Right to correct any mistakes in your information. You can require us to correct any mistakes in your information which we hold.
  • Right to request we stop processing your information. In certain circumstances, you may request that we cease processing your information.
  • Right to request deletion of your information. You can ask us to erase your information (also known as the “right to be forgotten”) in certain circumstances.
  • Right of data portability. You have the right to transfer your personal data between data controllers in certain circumstances.

If you would like to request any of the above, please contact us at info@solomonic.co.uk to make any such requests. We will comply with the Data Protection Legislation in responding to any such requests.

15. Right to lodge a complaint

If you have any complaints about the way in which we collect, store and use your information, you can contact the supervisory authority in the United Kingdom, the Information Commissioner’s Office: https://ico.org.uk/concerns/

Contacting us
If you have comments or questions about this privacy policy or our processing of your information, please contact:
Head of Operations
Solomonic
37 Ferncroft Avenue
London
NW3 7PG
or Email: info@solomonic.co.uk